MICROSOFT 365: TIPS, TRICKS, & BEST PRACTICES 

September's M365 Tips

Microsoft 365 is a cloud-based productivity suite by Microsoft Inc. Microsoft 365 is an update of the traditional version of Microsoft 365 called Word Office. The 365 suite offers a wide range of productivity tools: Excel, Word, Outlook, OneDrive, OneNote, Microsoft Teams, and many more.

It has grown by leaps and bounds. By 2020, more than a million companies were using this cloud-based productivity package. Today, Microsoft 365 productivity suite is used by more than 700,000 companies in the United States alone.

The growth of Microsoft is attributed to the fact that more and more workers are working away from home. The chances of returning to the workplace are minimal. So, the demand for cloud-based services is rising as workers and organizations undertake remote work.

So, the best way to make the best of Microsoft 365 is to understand its end-to-end functionality.

Here are some tricks and tips for Microsoft 365 productivity suite.

Remote accessibility

Perhaps the most sought-after advantage of Microsoft 365 is its easy accessibility. You can use Microsoft 365 and its capabilities on any device or endpoint: mobile phones, tablets, computers, smartwatches, and smart TVs. You can edit documents, watch presentations, and read excel files from different devices. So, remote accessibility is one of the most sought-after benefits of this robust productivity suite.

Stay in synch

We cannot sync calendar, email, and contact items when using Microsoft Office. You can install Microsoft 365 on up to five devices allowing you to sync emails, calendars, and outlook. Employees working in different locations can access workflows and share projects by syncing calendars, mail, and contact items. Accessibility of documents and projects from a single platform leads to performance efficiencies.

Streamlining your email

More than a billion emails are sent daily, highlighting the need for email communication. And despite the advances in mobile technology, email communication remains the most powerful form of business-to-business and business-to-customer communications.

Today, it’s almost impossible not to tap into email communications in business settings because very few communication channels offer the same security, speed, economy, and efficiency.

Unfortunately, despite the importance of email communications, you can get stuck on many emails. It’s easy to lose track of essential files and documents when your inbox is full. Microsoft 365 offers the versatility of streamlining email communication through its cloud storage capability.

Smart search with Smart Lookup

If you’re working on a document and want to find a template, Smart Look-up provides easy accessibility to thousands of materials, including templates. The smart search could be located from the reference ribbon in a Word document.

However, in Office 365, you don’t have to open a new tab and search for the story’s meaning. You can select a word, right-click it and find its meaning without leaving the word document. This convenience allows individuals, teams, and groups to work on tasks efficiently and with minimal disruptions.

Other Microsoft 365 tips and tricks include:

  • Increased security. The suite has increased security to meet the evolving and ever-growing security requirements.
  • Seamless collaboration. Collaboration has always been the secret ingredient for really productive teams. When you save a document in OneDrive, you set it on the cloud where everyone on the team can access it.
  • Keyboard shortcuts. Accuracy is speed, especially when working on files, documents, and content in Word, Excel, or even PowerPoint. Microsoft 365 comes with several shortcuts. For instance, you can use these shortcuts to simplify spreadsheet navigation when working on PowerPoint or Excel.

At Edafio, we’re committed to excellent customer service and continuously strive to meet and exceed your expectations. Contact us to make better use of productivity suites.

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In business continuity in this day and age, Microsoft’s strategy and vision are to deliver you the ability to transform collaboration within your organization by enabling modern work within your organization.

Melissa Swann

Melissa Swann brings 25 plus years of experience in integrated marketing, public relations, face-to-face event management, sales activation, and client relationship management to her Director of Marketing at Edafio Technology Partners.



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